landscape · 2 pages · US Letter or A4 · prints fine in black and white
Gear and serial list for insurance (filled example)
A list your agent can actually use after a fire or a break-in: what you owned, how to identify it, what it costs to replace, and your proof. Page 2 explains why each column matters.
- Fill in the policy box first, and ask your agent about special limits for firearms and related equipment.
- Use replacement value: what the same item costs new today. Update it once a year.
- Photograph every item and its serial plate. Keep receipts as scans.
- List firearms on their own record sheets and put a reference here if your policy schedules them.
- Keep one copy off-site, and update the list after every purchase.
Everything on the example is made up: serials, names, phone numbers and lots are placeholders.
Gear and serial list for insurance
Gear list firearms go on their own record sheets; list optics, NODs, armor, radios and other gear here
| # | Item | Make / model | Serial | Qty | Purchased | Replace value (each) | Total | Receipt | Photo | Location |
|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Night vision monocular | Nightmoor NM-1 (example), PVS-14 type, white phosphor | SAMPLE-0101 | 1 | 2025-02-08 | $3,200 | $3,200 | Y | Y | Safe 1, NV case |
| 2 | Thermal monocular | Nightmoor TM-35 (example), 384, 35 mm | SAMPLE-0102 | 1 | 2025-06-21 | $1,800 | $1,800 | Y | Y | Safe 1, shelf B |
| 3 | Rifle optic (LPVO) | Orvenne OV-6 1-6x24 (example), on SAMPLE-0001 | XXX0000 | 1 | 2024-03-30 | $650 | $650 | Y | Y | Mounted, Safe 1 |
| 4 | Weapon light | Ferrowind FW-10 (example), on SAMPLE-0001 | SAMPLE-0002 | 1 | 2024-04-06 | $300 | $300 | Y | Y | Mounted, Safe 1 |
| 5 | Plate carrier | Kelmont KC-1 carrier (example), coyote, M | — | 1 | 2024-08-10 | $260 | $260 | Y | Y | Gear room, rack 1 |
| 6 | Rifle plates (pair) | Kelmont K4 ceramic (example), 10x12 SAPI cut | SAMPLE-0103 / 0104 | 1 | 2024-08-10 | $520 | $520 | Y | Y | In carrier, gear room |
| 7 | Ballistic helmet | Kelmont KH-3 high-cut (example), NIJ IIIA, M/L | SAMPLE-0105 | 1 | 2025-01-11 | $750 | $750 | Y | Y | Gear room, shelf 2 |
| 8 | GMRS handheld radio | Varlund HG-5 5 W HT (example), 15 in whip, AA shell | SAMPLE-0106 / 0107 | 2 | 2025-04-19 | $110 | $220 | N | Y | Comms bin, gear room |
| 9 | Dual-band ham radio | Aldermoor AD-25 2 m / 70 cm HT (example) | SAMPLE-0108 | 1 | 2025-04-19 | $150 | $150 | Y | Y | Comms bin, gear room |
| 10 | GMRS base radio | Varlund MG-50 50 W mobile, run as base (example) | SAMPLE-0110 | 1 | 2025-05-03 | $330 | $330 | Y | Y | Office, home base |
| 11 | Base antenna system | 6 dBi fiberglass vertical, 25 ft mast, 50 ft LMR-400, arrestor | — | 1 | 2025-05-03 | $280 | $280 | Y | Y | Roof eave + office |
| 12 | 2 m mobile radio | Aldermoor AM-250 50 W (example) + 5/8-wave mag-mount | SAMPLE-0111 | 1 | 2025-06-14 | $210 | $210 | Y | Y | Truck (MOBILE 1) |
| 13 | MURS handheld radio | Varlund HM-2 2 W HT (example), 19 in VHF whip | SAMPLE-0112 / 0113 | 2 | 2025-04-19 | $70 | $140 | N | Y | Comms bin, gear room |
| 14 | Binoculars | Orvenne OB-10 10x42 (example) | SAMPLE-0109 | 1 | 2023-11-04 | $300 | $300 | Y | Y | Truck, center console |
| 15 | Tourniquets | Windlass TQ, CoTCCC-recommended type (example) | — | 4 | 2025-03-15 | $30 | $120 | Y | N | IFAKs: belt, truck, range bag, home |
| Page 1 total | $9,230 | |||||||||
Gear and serial list for insurance
Gear list (continued)
| # | Item | Make / model | Serial | Qty | Purchased | Replace value (each) | Total | Receipt | Photo | Location |
|---|---|---|---|---|---|---|---|---|---|---|
| 16 | ||||||||||
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| Grand total | $9,230 | |||||||||
Why each column matters
Item, make / model
Claims pay for like-kind replacement. “Rifle optic” isn't enough; the exact model sets the price.
Serial
Police can only enter stolen property into national databases (NCIC) with a serial. It's also how you prove a recovered item is yours.
Qty
Easy to under-claim sets: radios, tourniquets, plates come in pairs. Count them.
Purchased
Actual-cash-value policies take off depreciation by age. Replacement-cost policies may pay that first and the rest once you replace it.
Replace value
What it costs to buy the same item new today, not what you paid. Update it once a year.
Receipt / photo
Proof you owned it and what shape it was in. Adjusters ask for both. A photo of the serial plate counts.
Location
Shows what was lost in which event: house fire or truck break-in. Gear stolen from a vehicle is usually a home or renters claim, not auto.
Special limit
Many home policies cap theft of firearms and related equipment, often at $2,500 total. Ask your agent whether optics and NODs count, and schedule high-value items.
Keep it current
Update after every purchase. Keep one copy off-site and shoot a slow video walk-through of the safe and gear room.