landscape · 2 pages · US Letter or A4 · prints fine in black and white

Gear and serial list for insurance

A list your agent can actually use after a fire or a break-in: what you owned, how to identify it, what it costs to replace, and your proof. Page 2 explains why each column matters.

Fill in the policy box first, and ask your agent about special limits for firearms and related equipment.
Use replacement value: what the same item costs new today. Update it once a year.
Photograph every item and its serial plate. Keep receipts as scans.
List firearms on their own record sheets and put a reference here if your policy schedules them.
Keep one copy off-site, and update the list after every purchase.

War Box

Gear and serial list for insurance

Sheet of

Policyholder

Insurer

Policy #

Policy typeHomeownersRentersSched. rider

PaysReplacement costActual cash value

Deductible

Personal property limit

Scheduled rider #

Agent

Agent phone

Agent email

Claims line

Special limit: firearm theft

List updated

Copy stored at

Video walk-throughDoneDue

Next review

Gear list firearms go on their own record sheets; list optics, NODs, armor, radios and other gear here

#	Item	Make / model	Serial	Qty	Purchased	Replace value (each)	Total	Receipt	Photo	Location















Page 1 total

War Box

Gear and serial list for insurance

Sheet of

Gear list (continued)

#	Item	Make / model	Serial	Qty	Purchased	Replace value (each)	Total	Receipt	Photo	Location
16
17
18
19
20
21
22
23
24
25
26
27
Grand total

Why each column matters

Item, make / model
Claims pay for like-kind replacement. “Rifle optic” isn't enough; the exact model sets the price.

Serial
Police can only enter stolen property into national databases (NCIC) with a serial. It's also how you prove a recovered item is yours.

Qty
Easy to under-claim sets: radios, tourniquets, plates come in pairs. Count them.

Purchased
Actual-cash-value policies take off depreciation by age. Replacement-cost policies may pay that first and the rest once you replace it.

Replace value
What it costs to buy the same item new today, not what you paid. Update it once a year.

Receipt / photo
Proof you owned it and what shape it was in. Adjusters ask for both. A photo of the serial plate counts.

Location
Shows what was lost in which event: house fire or truck break-in. Gear stolen from a vehicle is usually a home or renters claim, not auto.

Special limit
Many home policies cap theft of firearms and related equipment, often at $2,500 total. Ask your agent whether optics and NODs count, and schedule high-value items.

Keep it current
Update after every purchase. Keep one copy off-site and shoot a slow video walk-through of the safe and gear room.