portrait · 2 pages · US Letter or A4 · prints fine in black and white
Firearm record
One record per firearm, with everything an insurer, a police report or future you will ask for: the serial, where it came from, what's mounted on it, how many rounds it has, and what's been done to it.
- Fill one record per firearm. Print double-sided: details on the front, round count and maintenance on the back.
- Copy the serial exactly as stamped, letters and dashes included, and check it against your receipt.
- Log optics and lights with their own serials. They're often stolen with the gun and cost more to replace than people expect.
- When the round count fills up, start a new back page and carry the total forward.
- This sheet lists serial numbers. Keep it locked up and store a copy off-site with your insurance papers.
War Box
Firearm record
Identification
Make
Model
TypeHandgunRifleShotgunOther
Action
Caliber / gauge
Serial number (exactly as stamped)
Barrel length / twist
Finish / color
Overall length
Importer mark (if any)
Stored at
Acquisition
Date acquired
Acquired fromFFL dealerPrivate partyGift / inheritance
Dealer or seller
Paperwork on fileReceiptBill of saleGift letter
Price paid
Transferred out (date / to)
NFA item leave blank if it doesn't apply
NFA item?N/ASuppressorSBRSBSAOW
FormForm 1Form 4Form 5
ATF control / eForm #
Registered toIndividualTrust
Approval date
Approved form / stamp copyOn fileCopy off-site
5320.20 (SBR/SBS interstate)ApprovedN/A
Optic and accessories log serials for anything that has one
| Item | Make / model | Serial | Mount / zero / notes | Battery | Added |
|---|---|---|---|---|---|
Insurance and records
Insured onHome policyScheduled riderFirearms policy
Policy / rider #
Insured value
Photos takenLeft sideRight sideSerial close-upWith accessories
Receipt scannedYesNo
Copy stored off-siteYesNo
Notes
War Box
Firearm record
Round count carry the total forward to a new sheet when this one is full
| Date | Rounds | Running total | Ammo (load, lot) | Notes / malfunctions |
|---|---|---|---|---|
Maintenance log cleaning, inspections, parts, battery swaps, zero checks
| Date | At round count | Work done | Parts replaced | By |
|---|---|---|---|---|
Notes
This sheet lists a serial number. Keep it locked up, and store a copy off-site with your insurance papers.